Registration & Accomodation
1$ CA ≈ 0.75 $ US ≈ 0.66€
Confirmation of your registration will be sent to you by email once your registration form is completed and payment is received.
1Early Bird / Until July 152Regular / July 16 to Sept. 243On Site / From Sept. 251 2 3
IN PERSON - Regular Rate900$ CA1,100$ CA1,200$ CA
IN PERSON - Reduced*370$ CA440$ CA540$ CA
VIRTUAL - Regular Rate400$ CA400$ CA400$ CA
VIRTUAL - Reduced*125$ CA125$ CA125$ CA
DAILY400$ CA400$ CA400$ CA
The “in person” registration fee includes:
- Attendance to all conference sessions (3.5 days)
- Morning and afternoon coffee breaks
- Lunches (3)
- Access to the exhibit hall & virtual poster sessions
- Access to conference platform and all virtual content
The “online” registration fee includes :
Access to the conference platform:
- Remote participation to all hybrid sessions
- Access to virtual poster sessions
- Access to the Exhibitor Hall (as virtual items are available)
Registration fees must be paid in full to gain access to the conference.
|Registration deadline for speakers and presenters||May 22, 2023|
|Early Bird Registration Closing||July 15, 2023|
|Registration at regular rate||From July 16 to Sept. 24, 2023|
|Registration at On Site rate||From September 25, 2023|
Visa request information : travelling to Canada
Since processing times for obtaining a Canadian visa are up to 200 days for some countries, we are no longer able to provide a letter of invitation to anyone from a country with this length of processing time. We are strongly encouraging you to register to participate virtually.
Creating a rewarding conferencing experience for both attendees joining physically in Montréal and those joining virtually is thus important to us !
Visitors entering Canada will be required to present a valid passport and, in some cases, a visa. Canada has also introduced a new requirement, known as the Electronic Travel Authorization (ETA), for entry for some international travelers flying to Canada. All visitors must ensure that they have all the necessary documents in their possession before entering the country.
To check and find out all the requirements for travelling to Canada from your place of residence, please visit Immigration and Citizenship Canada.
If you need a visa to enter in Canada, we strongly encourage you start the procedure right now as processing times can be very long.
Please register to the conference and say “Yes” to the question “Do you need a letter of support for your visa application to come to Canada?”
We will then provide you with the letter as well as a code that has to be used for your visa request once the registration form and payment have been received and validated by the Conference Secretariat at firstname.lastname@example.org.
To know more about which visa you require to enter Canada and how to request a visa, please download and read carefully the below document.
Methods of payment
Payment is accepted by credit card only (Visa, MasterCard).
Cancellation and refund policy - In person
All cancellations must be communicated in writing to the AF2023 Congress Secretariat at email@example.com.
- Until July 30, 2023: a cancellation fee of $ 100 CAD will be applied.
- From August 1 to September 17, 2023: a 50% cancellation fee will be applied.
- From September 18, 2023: no refund will be accepted.
All refunds will be made within 1 month after the end of the event.
Failure to obtain a visa
In the event of non-obtainment of a visa, 100% of the registration fee will be reimbursed, less an administrative fee of $100 CAD. The participant must make a written request and attach proof of non-obtainment of the visa by September 18, 2023.
No refunds will be accepted after September 18, 2023.
”A la carte” Activities
AF 2023 reserves the right to cancel an ”à la carte” activity if the number of participants is insufficient, and will reimburse the activity fee in the event of cancellation.
Transfer of registration
Registrations are transferable without additional fees until September 11, 2023. All requests for changes must be made in writing to the Conference Secretariat at firstname.lastname@example.org.
Cancellation and refund policy - Virtual
No refunds will be granted for cancellations. As this is a virtual event you will be available to view all hybrid session content subsequently, therefore there are no refunds.
Transfer of registration
Registrations are not transferable.